MAUREEN RYAN: I want to reintroduce myself. My is Maureen Ryan, director of the state. And I want to talk about our example and our experience of what happened in Wisconsin, hopefully you will find something relative to you in your state. Every state is different. We don't have all of the answers. We make mistakes all the time and are continually learning but hopefully all the things we learned along the way might be beneficial to you here. So I want to go through with you why it started, what we have done in the past, what we have learned in the past, what we are doing now, and then I am going to talk about three products at the end. So first I want to talk about the history of why this all started. I am sure you probably heard of the term, one bad apple. We, certainly had one bad apple in Wisconsin. It happened to be right in the middle of our state, right snack in the middle of Wisconsin, kind of shaped like a mitten and it is right in the middle of the mitten was a terrible, terrible center. They had staff, they never worked with us, they never answered their phones. You literally went to the center a couple of times and tried to help them. Sometimes somebody was there. They had executive director and a couple of staff that we heard about. We tried to find out who their board members were, and this was just a state-funded center so there wasn't anything online that we could glean from RSA. Our state funders weren't getting back to us about it so we were very concerned about it, so the directors in Wisconsin got together informally and started talking about changes that they wanted to make and a couple of things they were focusing on was getting more services for people with disabilities in our state, which took some systems advocacy and some legislation. And there were also a lot of things happening federally at the same time. This was when, just to step back in time, this is probably the early '90s. You now know about our federal fund. We have federal fund Part B, which usually go in SILC, and Part C, which go to the centers. Why do we have a B and C? We used to have a Part A. Then Part A changed and we developed SILCs, so this was all of the time there was a lot happening federally. There was going to be some more money happening federally that we wanted to apply for in Wisconsin, so we really needed to get our act together. In the middle of all of this, we had a terrible center in the middle of our state. Where that center was located in those counties, that happened to be where the chief of joint finance and a state legislator lived at that time, not a good combination for us. So the directors were starting to meet, as I said, informally and decided we really needed to get this more organized. So we started a state association, and we had all 8 centers invited to join the state association. We developed it into a 501(C)3 and we asked all of the 8 independent livings or centers for independent living to join in Wisconsin, and that would require some membership fees. We asked for part of those membership fees to be of unrestricted funds, because we wanted to hire a lobbyist. All 7 joined right offer the bat. The eighth one didn't join. This is not what we wanted. We wanted the eighth one to be at the table and of course they didn't join so we worked about how to take the bull by the horns. We talked to our state funders about this. Talked amongst ourselves. This time we only had three federally funded centers in our state. The other five were just funded with state funds. We knew the opportunity was coming up for some more federal funds. We wanted each of the centers to have state and federal funds. We wanted to apply for only state funding, so we had to get some quality going. We didn't have quality. We couldn't go talk to our legislators about more money if we didn't have good quality. So one of the things we wanted to do was to do a dress-up quality on our state. RSA had never been in on any of the three federal state, three federal fundings, funded centers. Our state funders didn't come out to the centers. They didn't do anything about compliance. So we needed to ascertain for ourselves, first of all, if we were in compliance and second of all, how they address quality so we can make changes in the state we needed to. That's what started our statewide coalition. We incorporated in 1995. We hired a staff person, full-time staff person whose focus at that point was lobbying and working with the state legislature. The first thing we did when we got to the table was to talk about quality and what we were going to do about quality. We looked and looked. Couldn't find anything out there that we really thought was addressing something about quality and in a way that we could really talk about it. And so we decided we would develop a tool ourselves to use for quality. The first thing we thought about is, we want it to be, whatever we did with this tool, it had to be developed by and used by peers only. We didn't want anybody that wasn't in the IL community to have a part of this but we needed money to do this and we didn't have money to develop it. So we talked to our statewide funder at that time who happened to be a previous executive director of one of our first centers, and he was all in favor of this. Let me give you some money. Develop a good process. I am hands off. This is great. So we got about $4,000. We sat at the table as 8 directors and a few of assistant directors once a month or two and a half years while we worked on this model. We had to agree on value. We had to agree on what was quality. And we are all advocates. We've got fire in the belly. We think we know what we are doing. We get to the table and there is a lot of argument, a lot of discussion, a lot of egos, and so there was a lot of fights. There was a lot of screaming and yelling. There was a lot of laughter. We also had a good time. It took us two and a half years. [LAUGHTER] And what we ended up with was the QUILS period, stands for Quality Indicators for Independent Living centers for QUILS, and in addition to having QUILS, we knew this is where we needed to start be our quality and talk about our quality but we needed to keep it going and do more than the QUILS in our state and I will talk about some of the other things we do in our state in addition to QUILS but QUILS got us to the table with our state association. QUILS is what got us talking about quality. QUILS is what got us to agree, all of us as the 7 centers. It was about three months after we developed that that we got, the executive director of that center had resigned. The board president resigned. We had another center to take them into a cooperative and developed a brand new center. Took about two years, spun them off, developed a brand new center. Finally had our 8 centers, solid has a coalition in our state. So then we started implementing the QUILS peer system. And I mentioned we had 8 centers which we still had 8 centers and we wanted to get every center through the QUILS process. I will go through in depth what the QUILS process is, but initially we did a lot of QUILS just to get everybody up to speed and go through that process, so we did three every year. It took us two and a half years to go through everybody receiving a QUILS. So from start to finish, it took us two and a half years to develop the QUILS. It took us two and a half years to get through that as a statewide experience. Some of the things that went into that process was to first sit down, as I mentioned, and talk about what is quality. What do we really mean by quality? We couldn't find much out there about that. We had the standards and assurances through the Rehab Act but that's compliance. We wanted to go beyond compliance, and we really wanted to define that. Then we wanted to figure out once we have the definition of quality, how do we look at that, what do we use to do that, and then will it be a once, once a time, once a year? How do we keep maintaining what we have established as being quality within our centers, and then third of all, depending on what we find, what do we do about our findings? How do we recommend changes? Do we recommend changes? Should we go that far? Should we make recommendations as the just improvements? And so these were all things we are still processing while we are working through this whole time period. And then mostly what we wanted to end up with was a way we could capture our quality and talk about it with our stakeholders, our consumers, our communities, our legislators, our policymakers, our current funders and our potential funders. So we sat down and we looked, started with the four core services. We have standards and assurances for those. Those standards and assurances are for compliance. We wanted, again, to go beyond compliance and really address quality. So we also had to talk about, what about our other services. In Wisconsin, we do a lot of fee for service. Currently, we do $58 million of revenue generated in Wisconsin a year by our centers, and 86% of this money is generated by fee for services, and one of the big things we were concerned about is that drifting away from the mission, and losing control of our ability to do systems advocacy. We didn't want to be in the hands of anybody's pockets. We stem wanted to maintain the, we still wanted to maintain the systems advocacy, with department of services, voc rehab, RSA, whoever we needed to, legislators. We needed to do our systems advocacy but we wanted to raise a lot more money to get back into our services so we could hire more people to do more advocacy, so we wanted to make sure that it really stayed within the mission of independent living. That was crucial and very important to us. Our number one priority. So we coin this term, called it has to be "ILEY," I-L-E-Y, and if something isn't ILEYing, smell like IL, roll like IL, talk like IL, we won't have any part of it and that was our number one mantra from the begin, we believed we could do things very ILEY and do the services and so we looked at the scope for services and we had to look at ALL services because we feel that's where we may have a tendency or vulnerable not to keep things ILEY if they weren't in our core services and we're chasing the ballot so we needed to also come up with definitions for quality around things that weren't core services and we couldn't find any information about that, either. And I will get into this a little further but we have probably about six fee for services that all the centers in Wisconsin do. And then of course there is individual fee for services that some centers do and some centers don't do. So we wanted to start with, of course, the fee for services that all centers do and talk about quality for those. After we decided what the definition of quality for all of the services is, we wanted to talk about how to measure those. Because remember we talked about data is your friend, good data is your friend, because if it's written down and we can't find it and we can't measure it and we can't comment, it didn't happen and we are all about trying to tell the story about what we are doing. So if we don't have good data, we aren't going to be able to do that. And we have eight different centers, all looking at data with their staff in a different way, and how can we tell the same story, a unified voice, if we're not looking at this together? So that was a struggle that we were dealing with measuring. One of the things that we did was talk about our in the information systems. And all of us, I think, at that time were using different management information systems, and we talked about looking at a similar management information system for the state. And we agreed to do this, and this was back in, oh, like '96 or so. There were only a few out there, and we all did demos on them. We looked at them, there are pros and constant to every management information system that we demonstrated, and we decided we would get one, all use one and stick with it, and we did that. Since then, we have gone through three different statewide management information systems, but it eased our issue if we were all using the same management information system. That was one of the things that we found was pretty essential for us in order to be able to count consistent data and measure things the same way and talk about how to do that. And I'll talk more about that in the beginning, later. So that was the piece with measuring. Maintaining. Again, this isn't a one-shot deal. This isn't like you have QUILS, we have a board meeting, you go back home. This is something we wanted to keep fresh and new and alive all the time. Keep people connected. Keep people on the same page. Stay together, look and talk about what new is coming up, revise things as we needed to so we'd all be talking about the same language and same quality to tell on you statewide story. So this took the statewide association to set up a process and committees and a schedule where we continually met. If you don't meet, we weren't having the dialogue. These days, we have e-mail, we have social network. Again, we're talking back in the seven, in 1997. And then again, who would we want to market this to? Different people, as I mentioned before, whoever you market it to, whoever you're telling your story to it has to be adaptable. People don't hear the story the same way. Legislators don't care about your number of I&R's, for example. They care about how much money you're saving them, so we have to find the information we want to market and sell to tell our story, and then we had to identify who were we going to market that to and tailor our product so it worked. Small project; right? So in order to do this about statewide quality, again, I'm just going to, I'm going to emphasize this over and over. We're about IL, we're about our peers, we're about a community, and we need to be at a table together. I get to do some technical assistance around the state, too, and we've also sold QUILS to about eight different states where we got to go there and do QUILS with, and it's always interesting to find out how little some states talk to each other within their IL community. And when we talk IL community, we've defined that in Wisconsin as the centers, their staff, their board, their consumers, the statewide association's staff and board, and our SILC staff and board. You can decide who your own IL network and your own IL community is in your state, but please take a look at that and get people to the table. Again, you're only strong as your weakest link. The more people you have together, the more power you'll be. If you've got one center for independent living doing something over here and advocating for something over here and you've got a totally different message right next-door, that's very confusing to legislators, that's very confusing to funders. So I'm just going to keep reiterating the value and importance of staying connected as an IL community. You do this in your state and we do this nationally. We've got to stay together. We're family. We're part of a movement. We need all our brothers and sisters. So the first way to do that is get your own internal IL network strong, your own center strong, and go out to your regions, pick your center next-door, your neighbor, stay small, try to work toward a state wide, then keep your eyes on the big prize, national. So within the network, we'll go through what we did inside the network, but there's also a piece outside your IL network. People in your community. Who else do independent living centers find that's really important to work with you're community? Who's some of your closest allies? Let's hear who you think are your closest allies. Do you think you have any close allies in the community? Who are they? Who would they be? We have a lot of allies, sorry. We have a close relationship and partnership with our ADRC. We have our transportation coalition. We have faith-based organization. We have, go, we have Fort Hood, army base. We have a, we are very much involved in our community. We have a lot of home health agencies, as well as we are connecting also with our acute care. We're starting to do that. We have connections with housing. So that's a huge part of our services, is being connected within our communities. MAUREEN RYAN: Great. Great. Great examples. Others? Other examples of who you think is important and valuable in your state, in your area, to work with on a regular basis? AUDIENCE MEMBER: I've worked with congressmen and state representatives to open doors to help people with disabilities. MAUREEN RYAN: She, I'll repeat that. Congressmen, legislators, to keep the doors open. Other people? How about your P&A's, your protection and advocacy agencies? You know, we know there's some differences in those across the nation just like there is for centers with independent living. Some of them are very strong agencies and work well, some aren't. They're an important partner, no matter how, how successful they are, they're you're protection and advocacy, so ... AUDIENCE MEMBER: We also get a lot of referrals and tie in with the 211 systems, a only buds men and folks on the legislature that are staff within the debts, Department of Aging, Medicaid, so we've developed relationships with those folks. MAUREEN RYAN: Great. Okay. They're out there. And they're people who are going to have similar interests, hopefully, the rights of people with disabilities. Does anybody have a good or a positive experience with across disability, statewide coalition for people with disabilities? Anybody in here from, West Virginia, you have one, Anne; right? Can you talk just a little bit about that? AUDIENCE MEMBER: It's called the Fair Shake Network, and it is a statewide coalition of different groups that are advocacy similar, that we do similar advocacy things. And it's a membership organization because we use their dues to be able to support a part-time director and administrative assistant. But they send out e-mails and alerts all the time. We always have a disability advocacy day up at the state capital during the 60-day legislative session. Everybody goes up there to the sessions, let the legislators know we're there, meet with legislators from your districts to talk to them about whatever the legislative advocacy agenda is for the year that the Fair Shake Network works on getting together. So it is a coalition that's working well, and are very well-recognized by the legislators and their staff, and particularly because on the last Wednesday of the legislative session, we have an ice cream social. And we provide ice cream and toppings and stuff for all the legislators and the staff. And we've been doing this for about five or six years. So they've come to anticipate and recognize and appreciate the fact they're going to get ice cream on that date. So that's been big for us. AUDIENCE MEMBER: In Ohio we have the Olmsted taskforce that is, the makeup of it represents the multitude of disabilities, disability organizations, consumers and family members, providers. It's very diversified, and we don't do the ice cream social, but we do a breakfast. And so, then we also put on some state conferences as well. MAUREEN RYAN: Great. So there are some examples out there of statewide, cross-disability coalitions, larger groups. In Wisconsin, we have one called Survival Coalition, and their annual disability day is today at our capital capitol. We get about 400 people or so. If it's not a budget year, like this year it's more like three year. If it's a budget year, which is every other year, it's more like 500, 550, and that's cognitive, intellectual disabilities, that's our, providers, sometimes the provider groups come. That's our "People first" changes, our ADAPT folks, our independent living folks. I happen to be the chair, one of the co-chairs on survival. So we stay real connected together. We meet every two weeks all throughout the year as this cross-disability organization. And like Anne said, it really helps our notoriety when we want to visit the legislators. They see us as cross-disability, and that's really advantageous for legislators. They need to know there's not something over here with pending legislation, and folks over here with an opposing type of legislation, we've looked at this from the bigger picture and really helps them not divide and conquer, lets them know we've really taken a look at it from a disability picture. And also, I think what helps us with independent living is, they learn, when we are working in this cross-disability groups, what independent living is all about. What we do, and probably more important, what we don't do. How many of you have ever gotten a call with independent living, how many apartments do you have available? [Laughter]. No, that's not independent living and we're not residential. As a matter of fact, we cannot be residential. And, unfortunately, over time, that term has gotten somewhat co-opted. I think in Madison, there's probably four or five companies that have independent living in their name, and there's only one true independent living, and we know that, but trying to undo that is difficult, and that takes constant recommunication. Real quickly, that's one of the reasons we just went through a name change. We were service and center for independent living. We're now Service Center for Independent Life. MAUREEN RYAN: Ah. Very good. That's a great suggestion because I know a lot of centers for independent living with that in their name, if we did a survey, are probably getting more of those calls because of that. Great suggestion. AUDIENCE MEMBER: We definitely decreased the number of. MAUREEN RYAN: Did you? Great. So that's our cost, that's more of our external network. I want to back up a minute to our internal network. Again, systems advocacy was our, one of our, or the biggest priorities. And how we tried to look at that is, we have advocacy surveys that are given out in every independent living center, constantly, at all times throughout, every day, throughout the consumers' experiences with independent living centers, centers for independent living. And the consumer identifies their top priorities or their top barriers to independent living. And that goes on all year long, and we tally those as an independent living center, then we tally those once a year as a statewide total, and we take a look at what rises to the top, and those are part, a big part of what drives our annual advocacy platform. Now, obviously, those, that information is a little skewed because it's centers who are Coming, it's consumers who are coming to where centers are responding. And, obviously, there are a lot of people with disabilities that we're not reaching by the centers yet. So it is somewhat skewed by people's needs who come to the centers. So we realize that, and it's part of our advocacy platform. We also realize there are other components that go into our annual advocacy platform, but we use that information and set an annual advocacy platform as our IL network. And, again, our IL network includes the centers, it includes our coalition, and it includes our SILC. And, you know,as Paula mentioned yesterday, those issues, unfortunately, still seem to be pretty much the same issues; housing, transportation, employment, access to acute long-term care. But every once in a while, we will see some new issues rise, depending on the climate. We've gone to managed care in Wisconsin, so, obviously, that was a big concern for a lot of consumers, how is this going to change am I life, am I going to get services, am I going to continue to get services, will they be different. We've also had a big increase in mental health funding, so a lot of people with mental health issues are involved in the centers, wanting to hear more about those opportunities with funding. The centers for independent living all have the assistive technology contracts through the state, which comes from the federal government, through the state, to all the eight independent living centers. So we get a lot of requests around assistive technology and home modifications. So sometimes those issues rise really high, depending on what the flavor is, which is request we take those consumer surveys all year long. We found that when it came time to do a new state plan for independent living, sometimes the SILCs would go out and do focus groups right before that new state plan was going to be happening. And it was whatever was the hot topic right then, that's what rose to be included in the SPIL. Well, that's a six month process when IT got down to details and the dSU didn't meet state approval, those topics can change so we found it more effective to continually look at it throughout the year and tally the information all yearlong. Jason. AUDIENCE MEMBER: I was going to mention the way do that when we open up CSRs we have the survey form and you click on each CSR intake and a lot of centers will put the link to the survey on their websites. We promote that and so you can do that aggressively throughout the year? Thanks, he is assistant director to Madison, independent living in Madison and one way we state connected is the state association, center for independent living and SILC all are in the same office. Why with other people? It helps our communication and helps us stay connected. Do we always get along? No, but we have to work together and I think it really makes sense to be under the same roof. So any time you have anything to chime in, Jason, please feel free, or anybody else. So that's the internal piece and external piece. We give it a big whirl and have to be connected to all of it. A couple of components of quality. We wanted to look at, it is not just your programs and services that have quality pieces. The things we really need to look at and value and are crucial to the success of independent living is also the infrastructure. And as infrastructure, we are talking about your finances, your HR, your resource development, sound governance and good practices. Sometimes you see centers that do really great advocacy but their doors are going to be closed soon if they don't pay attention to what is going on. It takes both pieces to do that. We wanted to start with the infrastructure and make sure we had good practices and we took a look at that with all of the executive directors sharing what they thought were best practices, and sharing all of their policies and procedures, discussing that, looking at what was best. I think almost every executive director I ever met has learned something the hard way, and we are trying to avoid that for our peers with other executive directors. So, again, sharing best practices, being at the table, talking about that all the time and defining that. Those are big components in our QUILS process, our QUILS peer process and we also keep up to date and keep current by our state association. Meet every month. We meet face to face every other month, and on the phone every other month. So one month we will be via conference call. The next month we will be face to face, and we move our meetings around the state. We find that really helpful. First of all, we have, I think quite a distance but probably not so much as the other states. But it's 7 and a half hours between our centers, our farthest apart are 7 and a half hours so we don't want people to always have to travel. We thought it was fair to get around. So we move our meetings around the state. That also gives us a feel, a really good sense to know the staff, our other members of our IL network, our brothers and sisters when we were at the center. We meet right at the center. We save money by not meeting at the motel. We can use the copiers and we know we have accessible rooms and conference rooms to meet in. Again, we meet the staff and we learn about the uniquenesses of the center. We found that very valuable. Again, we meet all of the time and keep this discussion real and alive and talk about our best practices in this format. The second piece, which I will talk about next, is a program and services piece and I will tell you how we meet about that but things under examples of quality that I wanted to mention, we talk about staff a lot when we get at this level. H.R. and staff, and how do you know if you have enough staff and a lot of times the staff will say we can't do outreach. We can't even take care of the I&Rs coming in our door now. How do we know when that's real and how do we know when that's not real. You have some staff probably will never say they have too much to do. You probably have a few staff that will always say they have too much to do. How do we look at that? And so we talked about trying to capture data again and one of the things that we found was helpful tool is to try to get your staff to report realtime and some centers do it 100% reporting. We try to get all of the centers do at least 75% of their staff time is documented in the management information system. So no matter what their job description is, because we all have different job descriptions within the center, we should be counting your time for something at least 75%. These are issues that we ran into when we looked at travel time, when we looked at prep time, when we looked at being out in the community that wasn't direct consumer service time. How do we capture all of that? How do we write that down? How do we really ascertain if staff are really working and how do we get them to enter things into the management information system. So we really encouraged having all of the centers have their staff document at least 75% of the time. I know that was kind of crucial. I know some of the centers really fought that. I will stop for a second and see if there are any big comments on that. AUDIENCE MEMBER: Paula had already mentioned (Indiscernible) in Kansas but our designated state unit is demanding we put 100% of our time in the system and including it as part of the part for the time sheet. You always give them that argument. Okay. Any other thing? Feelings that's really a wrong way to go or that's a really great way to go? Any big issues about that in the room? I know we certainly had them at the table when we started the discussion. Something for you to think about. It may work. It may not. It seems to be a really good measuring tool, also. Another thing that we utilized is going to 80% of goals set should be, we should meet 80% of the goals set and so we look at that as a center, so if you have, I am not very good at math, so if you have 800 goals set in a center of the year, you need to meet 80% of those so somewhat find a way to measure the success of what you are doing with your consumers. Now, that isn't exactly a perfect system. We realize that. There is lots of things that are out of our control when we work with consumers. It isn't always a reflective, a reflection of the true quality of the work that's happening, but it's a very strong indicator and it has been very helpful, and one of the tools we found out about that is sometimes, and we talked a little bit about this yesterday as a consumer will come in. Joe comes in and wants to rent a house who has terrible credit history. He doesn't know about housing authority. He doesn't know about section 8 subsidized housing, but he wants to rent a house. So he comes in the door and he says, I want to rent a house. Put that down as the goal. Well, that can take four years, and in the meantime, Joe has got that same goal for four years. He's not feeling any success at that goal if it's taking him four years to get to that. Jane, the staff person, who is working with him, still got this one goal, she may have many, this one goal that she is still working on the same goal all this time. So we talked about, and this is kind of a popular term that we didn't really like but it's a different way of interviewing and talking to your consumer, some people call it motivational interviewing but they really like that term. Again it has to be ILEY, the consumer decides and talked about it. But studying the goal as, let's talk about that, let's talk about making sure you know different kinds of housing is available. Goal one. There is a thing called subsidized housing and you can fill out an application. Wow, goal two, we could be into the third month and we could have had success on two goals. And this isn't to inflate, make really easy goals just so we all feel good about ourselves. But it's a way to look at that you don't set the fly to the moon scenario and nobody ever reaches it. So that was one thing that we thought is, if we have this dialogue with consumers in a real way and break the steps down because we need to break this down. There is lots of components to that. There is other options out there. Maybe they find out they truly want to own a home and it wasn't renting after all. The continual dialogue with the consumer throughout the process is really important. Again, sometimes what happens and what's real when they come in the door changes a month later, changes a year later. This constant discussion about goals should happen all along the way. It doesn't have to be real lengthy and real formal and have checklists. It's just true, let's talk about this and this is what is going on. It doesn't have to take a long time. Keep it real. Keep it alive. Keep it active. That is one of the things we looked at when we set the goal. Centers averaged around, I think, 45%. Now we have all but two centers reaching the 80% goal, if I am right, Jason, you have your hand up. AUDIENCE MEMBER: Yes, I was going to add to that. Part of the surrounding association that we have is that the program meets in how we talk about how to measure it and define it and we work as directors and assistant directors to make sure we are counting the same way and providing a system of this throughout the process and this sets the standard in how we achieve that through our association as well as tools like tracking through ILRU and other things available I would suggest centers look at and also work collaboratively as an association on. Right. Yes, that gets a little bit into the programmatic which we will get into soon. The staff wages, somebody, Paula just mentioned something about staff wages. One of the things when we were looking at and talking about H.R., it seems like the directors were saying, gosh, I have so much turn over. I go through all of this work to get somebody trained and do some counseling and then they are gone. We've got the referrals built up and quality going and we don't have any staff. I have to stop, referrals and hire somebody, post it, hire, train them, and it was, it was hard to maintain, it is a really big piece to maintain quality is to keep staff. And having all of your eggs in one basket with one staff person knowing how to do something is risky because we know staff come and go, so one of the things we looked at with this staff turnover was staff wages. Let's be honest. Nobody goes into IL for the money, right? No one. [LAUGHTER] And we really did see this one when the ARCIs came to Wisconsin, we are statewide with them and we found they were paying for their INA person as opposed to what we were paying our IL specialist or IL coordinator and it made us go whoa. So that's one of the reasons that we try to build up our fee for services is to try to really make sure we can pay staff well and give them good benefits and good training and really support our staff, because that really does pay off. That is a return on your investment. It costs time and money when you can't provide the service. It costs time and money to stop and at the post and hire and interview and train. So we really wanted to take a look at staff wages. We surveyed what people in each of the independent living centers were paying staff at different levels, even executive director levels, all different levels. We looked at those through our workforce development with our regional cost of wages, and it's been real useful. I don't think there's a center that's paying what they wish they could and that may always be an issue, but we at least know what somewhat comparable centers are paying. We're all unique and different, but when the ADRCs came in, it really woke up or opened up our eyes. It was a good HR tool. Staff development plan, I want to take a minute to look at that. Again, that's the HR piece that, don't wait till the end of the year and do an annual eval. Talk with your staff all the time, all the staff should have a development plan that makes sure that they know what their current job description is, that they understand their essential functions, that they've signed and dated that position description. As we know, people who work in independent living centers sometimes get lots of new projects thrown on their plates. It's not enough really to hire a new person, but there's some new opportunity that comes in that gets thrown on their plate. Oh. There's nothing in the job description that reflects that. You've got to really be careful about that and keep making sure that what we're looking at as essential job functions is really what that person is doing in a day, and keep those fresh so they understand the expectations about them. Along with the essential job functions, and what their job description is, is to please address their training plans. Again, train, train, train, train. It seems like people in independent living centers have to know everything about everybody with a disability all the time. I mean, and it never ends, and it's always changing. In we're in a really changing business if you want to call that, a lot of assistive technology is happening every day and there's new resources out on the market and our staff are looked to to be up to date about those ethics, and it takes a lot of time to know that. If we don't allow time for them to look up and research and be good resources on that, it won't happen. If we don't value that with training, it won't happen. So we need to build that in our staff development plans. It's really important. Another piece within our staff development plans that we utilize in Wisconsin is addressing committee involvement. Again, that's internal committees within our IL network and external committees out into some of the local, regional, state, and national committees. Really be thoughtful about that, the committees they're on, are they relevant to what they're doing in their work? Are they relevant and of benefit to your center? Think about those things when you're working on your staff development plans. It's kind of committee involvement. You have people that like to be on every committee they can so they don't have to be back at the office. That information is not being shared at all if they're just out there being on these committees. We'll talk a little bit more about tying that back in in a minute. The point is, we're trying to stay connected and keep real and keep alive. So that was kind of from the executive director infrastructure, H.R., sound government piece. The other thing we want to look at regarding quality is the programmatic or service piece. As Jason mentioned, we have what we call a program committee meeting that meets right before our state association meeting, and typically those are people from assistive directors, program directors, they meet right before the board meeting every other month, face-to-face, and they talk about services and best practice in services. Remember, we've already defined best practice. We've already defined value. And we know what we're supposed to be doing. But if we don't schedule time to sit down and talk about that, it all can get dissolved very fast. So we build this in. It's also really, really good for your support. Again, we're really the only ones out here doing this, and it's really, really helpful to get our people together to talk about new things that are coming up in the community, struggles, what the staff are coming up against, and keeping it ILE, in this world with other competitors that don't have that value of having it be ILE. We talk about, again, how to measure things and how to do reports. One of the riskiest things I see centers doing, as we go around the state, is waiting till the end of the year to run their 704 reports. Oh, my God. There's a Katrillion things that can go long with that all year, and if you wait till the end of the year to do what you need for your 704, I can pretty much guarantee you're going to have a problem somewhere. We really encourage running those reports with whatever management system you use, whatever outside reports you use, to do your management information system, and collect the data and information you want in your 704, to be doing that on a regular basis, first of all, to see if there's any technical glitches, to see if things are tallying an upgrade. Why does it say you have 700 CSRs over here when it says there are only 14 over here. You do not want to wait until December to find that out. It also helps when you /run reports to look at what your individual staff are doing. There's always going to be a few staff who just don't get it or just aren't applying it. And it really helps to be on them earlier and talking about that with them. You've always got some staff that just despise paperwork, no matter how much you work with them, but you can be on top of them earlier. So run those reports regularly, consistently, and often, and look at those from a management perspective to see if you think you're running on track. Any questions so far about that? Randy. AUDIENCE MEMBER: How would you come to a resolution between the centers, we have some centers that would do a consumer service record on everybody they provided wavered services to or everybody they provided attendant care to, so when you looked at their numbers compared to another center's numbers, who received similar amounts of funding, I remember one, 1100 relocations in the area, when you figured out their FTEs, it was less than .5, or .50 per hour, times that per each person on relocation. MAUREEN RYAN: Great question. And, you know, honestly, we don't have that perfect, you know. We always talk about best practice. Will it occur a hundred percent all the time? No. I'll give an example of that. Work incentive benefits specialists, we have one, at least one of those in all the centers, hopefully two. We try to have two staff, if we can, because as we talked about that, a staff person can easily come and go. There are some centers who say, we're not going to open that person. And the majority of centers do. And we talk about that, they've agreed to the best practice, but every once in a while there will be one of these that just don't do that. And their rationale about that is, they're coming in specifically for just that service. We're going to do that service, it's going to be time-limited, and they're going to be gone. If there's other things they want other than work incentives, Any, you know, any other thing, we will open, we will have a CSR. But if it comes in for one thing and it's a short period of time, they're not, they've chosen not to do a CSR on that. Again, we've agreed on best practice. Is it a hundred percent always followed all the time? No. And would we rather, when we run reports at the end of the year, which I'll show you later, we will have one of those blips in the screen where we actually look at this from center to center, then we can delve down and figure out why and say, oh, that's right, they don't open these, or they don't open this we understand why. Do we wish it was consistent? Yes. One of the things I'll bring up right now is, we can talk all we want about best practice and agree on best practice. Centers go back to their center and they have a governing board who decides what to do. The things we're talking about are on a level that we hope boards don't have to have all their fingers in. That would be somewhat micromanaging, but every once in a while, we'll say, well, we'll have a decision made amongst the state association, but they'll say, I have to see what my board thinks about that. We rarely ever, I think there's been two instances in the 20 years I've been involved where a board has said, no, we're not going to play on that. Some of that was the way the director communicated to the board when they went back. But it is pretty rare. Good question. Let's see. So that's, this is the program committee. We work on best practice. We have best practice committees. We run about an average of five best practice committees every day. That means they're current. Those will come and go. As I just mentioned a while ago, we've got a recent influx of new mental health funding in our state, and there's a real opportunity for independent living centers to play a greater part in that than they ever have before. Do we want to, and can we and keep it ILE? That's when the mental health best packet committee meets and looks at what's available and decides if they can really, truly offer that, keeping our core principles and values about IL real, so they have met a couple years ago when we had we had a new service come up to look to see what that would look like, going to an independent living center, going forward in an independent living center, it looked like it could. One of the things we did at that point was to stop and back up and think how friendly it was for a person with a mental illness to receive services within an independent living center. And we had some work to do. Some of the centers were very far along with recovery principles, and some of the centers were still really old school with how to work with people with mental illnesses. Some were leery to do that. We had an executive director who actually said, how will we know when it's not a crisis time, how will the center know to back out of services and refer to crisis? Where's our liability for that? That's a lot of, that just took training. So we had to really have some open dialogue about that. We had some focus groups with the staff. Then we had separate focus groups with the management. It had to be a total buy-in of that. We tried to dispel some myths. We went through a lot of training. We developed a checklist, checklist with pointers about how to be more IL friendly and ready to work with people with mental illness in your centers. We took time to build that general knowledge and comfortableness before we started to want to think about adding on specialized services for folks with mental illness. And we did that a couple years ago. Now we have this new opportunity, and so the mental health best practice committee is back up and alive again, looking at the new opportunities. So the best practice committees can ebb and flow with need. There's a couple that have been around since the beginning and haven't ever found an opportunity to stop their work. Those are the assistive technology and home MODS best practice. And I think that's because in Wisconsin, we are looked to as the people to go to about assistive technology and home mods, so we always have a lot of issues to work with there. The other one is personal assistance services, the centers that provide personal assistance services seem to always have concerns and issues to look at. A big one right now is the overlap of the affordable care act. We have these best practice committees. We have a toll-free number. They typically meet every month or every other month. That's up to the committee. We try to get representation from numerous centers of different layers of staff, some management, some direct services. It's a good way for leadership development, get people in, accept the agenda, get call information in, take the minutes, facilitate the discussion, so it's a good tool for leadership development. Let's see. I think that's good on the quality. I will try to move this along. Oh, I am running way behind. Sorry about that. SILC, yes, we work closely with SILC. I will mention something about that. Again, communicating our message. People were so confused. What is the difference in independent living, centers for independent living, the coalition of independent living centers and your state independent living Council, who are all of your IL people and what is the difference and does it matter? We were taking a lot of time trying to explain that for the little return we got on that so we just call it the Wisconsin Independent Living Network. We have the same website. We have the same brochures. We have links to all of the centers that have individual websites but we developed our materials to be that way and the advocacy committees that I mentioned before are, our advocacy committee are Wisconsin Independent Living Network committees so coalition staff, coalition work staff, independent livings were all on it together. It was too hard to get them separated. We wanted to work together to be on the same page, anyway, so we started branding that as the way to describe ourselves. Don't worry about the intricacies. That's our issue internally. We took the independent living of Wisconsin to the outer world. I am ready to talk about the three tools. As I mentioned, we have three tools that we use. One of them is this 704 and beyond. You have to do a 704. We don't just want to do a 704, sends it in to RSA and complain about it. We wanted to really use the data that we had to work so hard to put in the 704, but also data really told a better picture of what we do in independent living, not just what RSA was asking, so we developed a 704 and beyond and we will talk about that. Our second tool was the QUILS, which is following for the peers for independent livings and also ILC is our great investment and that's what we work R used for another audience. So the first tool, 704 and beyond, looks a lot demographics and statistics because, again, we are talking about the 704 and that's what they seem to really value. We have, I think the report, we will have a link to all of these reports, the full reports at the end of the presentation. I think our report on this is about, looking at about 25 different things. We have been doing it over time, so we have trends on every one of these. But one of the biggest things we wanted to look at and one of the things we used this for is our underserved. We are supposed to have statewide coverage in Wisconsin. We don't have enough money to do that obviously. But everybody is receiving something, so we determined no one is unserved but there are definitely some areas of the state that are more underserved than others. And our analysis and our process for this, we will admit is definitely statistically flawed. We are constantly looking for a better approach out there but this is what we have been using and it has been a helpful guide. Is it totally accurate? No. But here is what we looked at. We have to look at CSRs. Another fault of RSA, they only value the CSRs when we do tons of great work in community and we do tons of great work through I and R but we are only talking CSRs right now, so anybody who has an open plan, and we thought about the statistics for the number of people that are supposed to be in every county with a disability based on the census. This is institutions and out of institutions. We found those numbers for every county and we realized that not everybody with a disability needs services. Not everybody with a disability needs independent living services. So how many do you think, how many people with disabilities do you think need independent living services? We already know it's not everybody so we just picked a number, 1 out of 1,000, how about that? Probably not accurate, but what we can come up with. But what we are looking at, right in the middle of the state, I know you can't see it right now. We have a map up of Wisconsin. In the middle of the state, there is a county that looks somewhat blue. That's FORAGE county, that was an area where we were talking about earlier about the area with the worst independent living center and now it changed and it is in the middle of the state and so Forage county we have 150CSRs in a year and that means 16.38 persons with disabilities per 1,000 people are being served by a independent living center. Is that good? Is that great? Is that awful? This is the standard we are using and using it consistently across every county so it at least can demonstrate the standard range of where we are in the state, so in the left-hand corner we have a standard deviation and you can see that the pink is like when you are really serving more people based on your population, all the way down to the gray, which we don't have anybody that year that is that low. So we can find, so we can find where we think we are best serving the population in our state. That's the best we can come up with for a way to look at underserved geographically, but we also know that there are other ways to look at underserved. And that could be by age. It used to be years ago, people thought independent living centers didn't work with old folks and they didn't work with young folks. They only worked with people in their 20s, 30s, 40s. We know that's not true. What we did again was did a statistical analysis based on the census on what is available in Wisconsin per age by disability. And we ran our numbers for state and we came up with are doing a really good darn job at all age breakouts except for people under 5, which made sense to us, at least we could understand that. So that was a way to say, Wow, you really do serve old people and wow, you really do well with transition-age folks. So as I mentioned, we have been doing all of these about five years now. We have them more individually by center, and then we run a statewide report. Our SILC puts this compilation together and they do it year after year and we have been able to show the trend and the trend is very helpful in us looking at patterns. We have a trend on every slide but obviously I am not going to go through that. The same thing with ethnicity. We have a responsibility to look at race and ethnicity. Again, we use the census numbers and then we looked at what our numbers showed. Statistically, again, we were doing a really good job. Now, for some folks that, for some centers, that means only serving one person who is Latino. Because that's what their census data is. So it's basing it on reality, real numbers from a census, not just to guessing, it feels like we need to do more outreach. It sounds like disability types. Everybody seems to think the centers for independent living should do more with that population. The DDH say how many independent living centers do we have and the folks for mental health say can you do more for us, you only work with PHYS/dis and we were a little low in mental health and I think 12% is because of it is multiple disabilities and it is probably a person with, for example, a physical disability and an illness, and it's really hard to capture for RSA and for many measurement management information systems. Again, we think we are doing a good job. Could we improve? Yes. So that's the, that's an example of the 704 and beyond tool. Things you have to do for the 704 that we took a look at and utilized to help us. That's the way we looked at our underserved. The next example, the next tool I want to talk about is QUILS. Again, I mentioned a little bit about how that started and why that started. We have copyrighted that tool and that process. First we developed a tool and we copyrighted it and a the reason we did that is because we didn't want anybody to mess with it. We didn't want any DSU to mess with it OR state funder or compliance referrer to mess with this. It is totally voluntary and totally confidential and we wanted to keep it that way and we thought we needed to copyright it. I think it was, I am trying to remember the year we did that. It was '99. So we have a tool and we used the same standard assurances as in the rehab act and indicators and we looked at a demonstration of that happening and again, Paula talked about we put a checklist by some people and what we want to do is we want to see if that's happening. We believe there is a lot of value going beyond compliance and we believe people who came in to do compliance reviews didn't really know IL. It took a peer to be able to really understand what is truly happening in an IL center and a peer to actually provide recommendations. So it's a very intense process. It takes around a week. The center picks the team. The team is a mixture of a of what is relevant in your center. If you have a PAS program, for example, you want someone on the team who is familiar with PAS. We try to do a mixture of people who can do financial oversight well along with direct services so we get a lot of involvement from the centers. That's our pool that we work with. We have trained facilitators that facilitate the process in Wisconsin. It's about 60 hours apiece per person; the size of the team depends on the size of the center. We looked usually at all programs across that they provide. We interview staff, volunteers, consumers, board. We looked at materials. We traveled to the outside agencies that's very, very in depth. And it's looking at things to see if they are that ILEY thing, do they pass the ILEY test. Does it look like an independent living center or maybe you worked into an ARDC. And as Paula said, it is a new set of fresh eyes and can't pull the wool over us and there are a lot of different prices in here that gather information all throughout the day that are on the team. In the evening we come back and process it as a team. It's not one person's opinion about whether this is really happening in the center or not. We glean information, evidence in a demonstration whether it really has or not and we put this through the process with team findings during the day. We go through this process and we report out a verbal reporting at the end of the week, and then we send a full written report to the executive director and the board chair. We feel that's very important. What when we first started it out, we used to send it to executive director and we found in a couple of cases, particularly in other states but it wasn't passed on to the board. Not a good move. So we make that clear up front, that the final copy is going to the executive director and the board chair, the center, they can decide how to use it, what recommendations they want to take and work on from what we have suggested. We typically talked about maintaining the good stuff that they do and ways that maybe they can tweak it to improve it. Make recommendations on ways they can improve. I think I have done 28 QUILS peer reviews and we always found great things and we've always found things to improve. I want to get through this last one. It is called, ILCs are a great investment. Again, when we found out we had to market our message differently to legislators. We have an IL day every year the second week of February in Wisconsin. All the independent living centers come down, get around 125 people. We bring staff and we do a training the first day, the second day we visit all of the legislators and drop off, and meet with them. Invite them back to the centers. On the third day we have our board meetings. We found out the way we talked to legislators needed to be different. They really, frankly, don't care how many IL skills trainings we do in a year. That didn't mean anything to them. We had to talk to them first of all about what independent living centers are, why we are unique, what we do differently, so we had to explain this, because we have been doing this every year, the legislators get this now, when they are new legislators we have to start all over again. We talked about what we are required to do and what we can't do and then we turn this more into upcoming reporting. We turn this to how many people were assisted with housing issues, how many people were assisted with transportation issues and employment? These are things that the help comes with legislators because that's what constituents call them. I have a transportation problem. Don't start drafting legislation. Call your independent living center. We are your friends. Call us. Talk to us. So these were the outcomes that we found was a much better message to do. We also talked about, the way we do it really saves money. It helps get people off public assistance, it helps people reach employment and get off benefits, it helps people become more independent, less reliant on personal services, more reliant on assistive technology, getting people out of nursing homes and expensive institutions. That saves money. That demonstrates that the money that we get is a very, the public dollars that we get in independent living is a very good investment, so we want more so we can do more. That resonates with the legislators and we've been very successful. So those are my three programs. This Wiki link has the full reports of all the materials available, I think, or it will. So thanks. I'm sorry I had to go over a little fast. [Applause].