ACL Reporting System
704 Part I Grantee

>>> This is the ACL Reporting system for independent living 704 part 1 report.
The system is a ACL wide grantee management application focusing on program performance, planning and federal report submission.
 
    This training will detail the grantee role and associated functionality.
To access the system navigate to https:// reporting‑pilot.acl.gov.
What you will be presented with is the home page of the ACL Reporting system.
You will select the did you forget your password link under the log‑in button.
And reset your password to initially access the system or you can log in with your e‑mail and provided password if your account has been created for you.
You will use your e‑mail address those associated with grant solutions where you have previously submitted your reports to reset your password.
So I will select the did you forget your password button.
And enter in my e‑mail address.
And select the register button.
From there I will navigate to my e‑mail and select the e‑mail that the ACL Reporting system generated and select the reset your password link.
From here I will be navigated back to the ACL Reporting system and I will enter in a new password that meets the password requirements.
And select the reset password button.
Where I will be asked to sign back into the system with my new password.
So I will enter in my e‑mail address.
And my new password and select the log‑in button.
As a grantee, I have the privileges to now enter data into the ACL Reporting system.
If you have any issues accessing this system, contact your registrar.
Once logged in you will be able to reset your password from the account tab on the far right and select password at any time.
I will select dashboard to get back to my dashboard.
And to view the grantee dashboard for a specific report, I will select a grant number and then I will select the form that I wish to report on.
And from here the report sections are generated and their statuses.
All of the initial statuses should read not started.
As you begin to enter data into the system and select save, statuses should then read, in progress.
Once all of the subsections have been completed within a section, you will be able to select ready for internal review.
And that will appear here in the statuses of the grantee dashboard at any time.
To the right you will see our council's information as well as the title at the top this information is pulled from grant solutions so we do not have the ability to edit this information.
So I will access the report through one of statuses.
You are able to navigate the report through the section titles listed here.
Or the next and previous buttons located at the bottom.
The exclamation point icons featured here, just quickly indicate that not everything in the section has been completed.
Once all of the exclamation point icons no longer appear in a section, they are ready for internal review button at the bottom will become enabled.
You will see a small section to the right listed here.
This is your time stamp and once you select save and any section, this section will populate with the information of who last modified this section and at what time.
There are timeout warnings and features in the system and those will appear every ten minutes for the warning and 15 minutes for the actual system log‑out.
Five minutes after receiving the warning we strongly suggest you save your work at least every ten minutes to prevent data loss.
When you select save, also select ‑‑ also look at the time stamp to the right to ensure that the information is saving and updating at the current time.
If you have been in the system longer than 15 minutes and have not selected save, you will be logged out.
You, however, will not see the redirect screen to log back into the system after being logged out until you select the save button.
That is with a will trigger the system to have you log back in.

    Also, multiple users are able to work in different sections at the same time.
But only one user will be able to work in one section at a time.
The system will save the data for the user who did the last save if there is a section that two users are working in.
All of the fields in this report have validation requirements that can be found in a user guide.
Or they will appear in red if they do not meet the requirements.
You are able to enter zero into any of the required numeric fields or NA into any of the required text fields to meet the validation.
You will not be able to move forward if there are any empty required fields.
So now I will go through the report and show you some of the validation that will be introduced into the system.
 
    We will start with the administrative data section.
And first the sources and amounts of funds and resources subsection.
So this section has a digital limit of nine digits.
You will see ‑‑ ten ‑‑ or 11 digits.
You will see if I exceed that digit limit it will appear below.
I will quickly fill out this information, zero is an acceptable number to fill out if you cannot report on that specific piece of information.
And you can also see that all of the sub totals and totals in the system will be system generated.
So I will select save.
And you can see here that time stamp has updated to reflect that I am currently on the section I just selected save at this time and this date.
You also notice that exclamation point icon has disappeared because I have successfully filled out all of the fields in this section and to have met the validation requirements.
 
    So moving on to distribution of title 7, chapter 1, part B funds, these columns have a digit limit of 7 so I cannot enter a number with more than seven digits.
I will quickly fill these out just for training purposes to move along.
Select save and then navigate to the next subsection through the next button.
Now we are in the grants or contracts used to distribute title 7 chapter one title b funds subsection.
The first column name of grant or contractor, that has a limit of 50 characters.
The use of funds column has a limit of 50 characters.
Both of the next amount of part B and non‑part B columns have a digit limit of seven.
And ‑‑ part b and non‑part b columns have a digit limit of seven.
And the last columns have a character limit of ten characters.
And the totals down here will be system generated.
Five rows will initially be presented on this page, but only the first row is required.
So any empty rows will need to be removed.
You can also add as many rows as needed.
So I will quickly fill out this information.
You can see here that you will still see validation where there is no numeric characters allowed.
And if you click on one, you will see where all of them are required.
And I will remove all of these unneeded rows and you will see the exclamation point icon disappeared from that subsection when I did that since this section is now completed and has no empty fields.
 
    Now to the next subsection.
Grants or contracts for purposes other than providing IL services for general operation of service section 713 of the Act.
This section has what we call a rich text editor and it allows you to format your responses needed.
You select the edit button open the section and then enter in your text.
You can format the text as necessary with any of the features provided.
There is also a character counter here since this section has a character limit of 8,000 characters this will allow you if you exceed that number this box will highlight in red and let you know you have exceeded 8,000 characters.
So this character counter will be really beneficial and letting you know how much you really have to scale back.
Or let you know how much room you have until you meet that character limit.
So we will select done.
And then save.
Moving on to the subsection, monitoring title 7 chapter 1 part B funds.
This is also rich text editor like we just discussed and it also has a character limit of 8,000 characters.
So I will enter my text.
Select done.
And then save.
I will select the next button.
So I can navigate to the administrative support services and staffing subsection.
This section features a rich text editor where I will select edit.
And then enter my information and select done.
This rich text editor has a character limit of 6,000 characters.
And this table has a digit limit of four digits.
Can see when I exceed that.
I get the validation there.
And I will select save.
And move on to the last subsection for the administrative data section and is that entitled, four section 723 states only section 723 of the Act.
 
    So this table, the first column has a character limit of 50 characters.
The second has a digit limit of seven digits.
And then the next four columns just have radial buttons where you select yes or no.
Again, these table provides five initial rows but the first one is required.
You will need to remove any empty rows, but you are also able to add as many rows as you would like as well.
So I will enter in some information.
 
    So the next three items are rich text editors.
The first rich text editor has a character limit of 4,000 characters.
And the last two have a character limit of 8,000 characters.
So I will select edit for these.
And enter in my text.
Select done.
And then save.
Now you will see that since I have completed all of the subsections for this section, they are ready for internal review button has been enabled and I will go ahead and select that.
And you will see here that the time stamp has updated with that new status.
And a new time.
 
    I will navigate to the next section.
Number and types of individuals with significant disabilities receiving services.
And subsection number of consumers served during the reporting year.
This table will have a total system generated and has a digit limit of six digits.
I will move to the next section number of CSRs closed by September 30 on the reporting year.
This section has a six digit limit and the totals will be generated.
And this next section number of CSRs active on September 30 of the reporting year will also be system generated so there is nothing you will need to do for this section.
Next on the plan and waivers section has a six digit limit.
And the total will be system generated.
The next four sections will be a little redundant in that they all have just a six digit ‑‑ or six digit limit.
So I will just go through the age subsection really quick.
Select save.
And then the next and the subsection.
Select save.
Next.
Same for race and ethnicity.
Save.
And then next.
And lastly, the disability and you will see that is ready for internal review button has enabled and there are no exclamation point icons featured here.
So I will go ahead and save that and then move to the next section.
And individual services and achievements funded through title 7 chapter 1 part B funds.
And the first subsection under that section, individual services and achievements.
The section has a seven digit limit.
And it cannot be higher.
So the requesting column cannot be higher than the receiving column.
So I cannot request assistive technology services and receive ten.
I will go through and quickly fill out this table since we just displayed the functionality.
And select save.
 
    Now moving on to the next section, increase independence and community integration.
This table has a six digit limit.
So you will see here that the sum of the goals achieved and the in progress columns.
So the second and third must equal the goal set column.
So goal set equals goals achieved plus in progress.
I will go ahead and fill this out really quickly since we just went over that functionality.
Again, it's just test data.
And the next table, digital is six digits.
And don't forget to select the radial button down here for the subsection.
Select C and then select ‑‑ select save and then select next.
The last subsection, additional information concerning individual services or achievements.
This is a rich text editor like we have gone over.
And it has a character limit of 12,000 characters.
So I will select done.
And then ready for internal review.
And then move on to the next section, community activities and coordination.
I will select the first of section community activities.
So the first three columns issue area activity type and primary entity all have a character limit of 25 characters.
The fourth column hours spent has a digit limit of six digits and then the objectives and outcomes columns have a character limit of 120 characters.
Now five rows will be present on the section in just the first row will be required.
If you don't wish to fill out all of the rows, this will have to be deleted so there are no empty rows.
You can also add back in anything that you need or just add this to the list right off the bat.
I will go ahead and remove these.
And enter in some information.
And below here is a rich text editor for the section and it has a character limit of 8,000 characters.
Saved and make sure that this time stamp populates with the correct information and will move along.
To the last subsection in this section, working relationships among various entities, we will select edit in the rich text editor and enter in information on this section has a character limit of 12,000 characters.
We will select done.
And then ready for internal review.
And we will navigate to the next section, state wide independent living council and the first of composition and appointment.

    So the first three columns of the table has a character limit of 50 characters.
The voting or non‑voting are just radial button so you will select one or the other.
And for term start and end dates, we have a date picker here and that will generate the date there or I can manually list it in this format.
As needed.
We will post both of these really quickly.
And then we have one more table and this table just has a four digit limit.
And we will select save.
And then move on to SILC membership qualifications.
All of these will select edit and then enter in some text and select done.
And then all three of these rich text editors have a character limit of 4,000 characters.
Once I'm done there is no exclamation icon.
Select save and make sure that is saved appropriately.
And next we have the SILC staffing and support.
There is two rich text editors featured on this page and again those have a character limit of 4,000 characters.
Select done.
And then the next rich text editor will select edit.
And enter in text.
See the characters listed here.
Select done and then save.
Next is the SILC duties.
So there are quite a bit of rich text editors featured on the section.
The first one has a character limit of 10,000 characters.
The second one will select edit.
Has a character limit of 4,000 characters.
Select done.
The third one also has a character limit of 4,000 characters.
The third has a ‑‑ the fourth has a character limit of 8,000 characters.
The fifth has a character limit of 4,000 characters.
And the last one has a character limit of 8,000 characters.
And now we can select ready for internal review.
And navigate to the second to the last section.
Comparison and updates and challenges of the reporting year.
And the first subsection in that section is comparison of reporting activities with the CIL.
The first text editor we will enter and select done.
And this one has a character limit of 16,000 characters and then the next one has a character limit of 6,000 characters.
So select save and then next significant activities and accomplishments is also a rich text editor.
Select edit.
And enter our narrative.
And select done.
Now that rich text editor also has a character limit of 6,000 characters.
And the next two subsections also have a character limit of 6,000 characters.
So the substantial challenges section, select done.
And then the additional information, rich text editor again has a 6,000 character limit.
And now I can select ready for internal review and then lastly the signature sections.
Signature section, all of the fields on this section are required on the center director and board chairperson will need to type their names and check the boxes before submitting to the PO.
At least the SILC chairperson at the very least has to enter their name and select this button.
And from the chairperson and then select ready for internal review.
 
    I want to show this feature, the view of report feature this will navigate you to the HTML version of this report.
I waited until the end to show you this feature just so it had some data populated in it.
It just transforms the information that you entered into this system into more of a report so you can save or print this at any time.
At the beginning if you want to empty your report or at the end before you submit or after you submit to just keep the information you submitted on file, the instructions on how to save and print are located in the user guide.
I will quickly show you how to do so in Chrome.
Once you are on the report, you will right click on the report and select print.
Then you will have to look at the destination and make sure that it says save as PDF.
You may have to change this but it will be located at the top here.
It will select those and then just save.
And entitle it whatever you would like and then save it to your desktop and then you can pull that report up on your desktop and view it as a PDF or print from the PDF format.
You can navigate back to your dashboard.
And again select the grant you were working in.
The form you were reporting on.
And from here you will notice that since we entered data into all of the sections completely and moved all of the statuses to ready for internal review, all of those are appearing on the dashboard here.
Once that is done, the grantee can reach out to the reviewer outside of the system to review the document.
Both parties will be in contact outside of the system if there are any corrections that need to be made during the review.
And the grantee will make the edits on the specified sections and then move those sections back to ready for internal review.
Once they are for the reviewer to review again and then ultimately submit to the PL.
This completes the independent living 704 power one grantee training if you have any questions please contact your registrar.