>> SLIDE 1 IL-NET: CIL-NET + SILC-NET SILC Member Recruitment & Orientation May 21, 2014 Presenters: -Robbi Barrutia -Shelly Emery >> SLIDE 2 Introduction and Objectives 1. Gain ideas for getting the type of members a SILC needs 2. Be able to identify effective elements of member orientation and training that result in: -More confident members -More committed members -More engaged members -More effective members >> SLIDE 3 Typical Problems We’ve probably all experienced: -Members who are uncomfortable in their roles and responsibilities -Insufficient knowledge among members to carry out SILC duties -Poor attendance?Quorums not met -Member turnover -Difficulty with appointment process >> SLIDE 4 Feedback Tell us: What challenge are you experiencing as far as developing or engaging your membership? >> SLIDE 5 Recruitment It takes lots of effort! – Develop a strategy! STEP 1 – Plan (Identify an ideal, well balanced SILC) EXAMPLE: -The majority - people with disabilities --Not government agency employees --Not CIL employees -Required ex-officios (voting & non-voting) -Other program or business representation? -Regional representation -Ethnic, disability, and age representation -Skill sets/knowledge needed to accomplish SILC duties >> SLIDE 6 Recruitment, cont’d. What size of SILC do you need? -What can your resources support? -Will your Governor’s/Appointing Authority’s opinions about the size of appointed councils have an impact? >> SLIDE 7 Recruitment Step 2 – Analyze your gaps (Devise a tracking tool) Image: The spreadsheet has a column for each of our council positions, and indicates the name of the person in the position and the terms for that position. In the first column it identifies Demographic categories (including our state regions, the federally required CIL Director, Other CIL rep positions from our bylaws, PWDs, PWDs who are not State or CIL employees, disability types, program/agency representatives, advocates or family members of PWDs, and voting status). The 2nd column calculates how many members there are currently in each of the categories. The 3rd column identifies a minimum targeted # of members for each category. The 4th column shows comparative data to the general population, such as what percentage of people live in each region. This helps us determine some of our target numbers. The 5th column calculates how many members we are lacking in a given category. You don’t see it here, but there is a place where the spreadsheet calculates our disability majority percentage, so we always know whether we are in compliance or not. >> SLIDE 8 Recruitment, cont’d. 2 Step 3 – Target your recruitment -General recruitment --Web-based or social media, newsletters, public service announcements, etc. -Personal recruitment seems to be most effective --Where would we find this type of person? --Who has a connection to that place or group? --Can SILC do recruiting or do we need some help? >> SLIDE 9 Recruitment, cont’d. 3 Make it easy for members & partners to recruit! -Oregon example of a recruitment tool --Identifies current targets for recruitment --Describes the places where you might look for recruits --Explains what to tell a recruit about SILC membership -SILC Fact Card --Suggested by SILC Chairperson --Easy for members to carry in wallet or purse --Lists duties of the SILC >> SLIDE 10 Recruiting Successes Partnerships -Programs you are always working with -May help you find needed program representatives Forums or focus groups -Consumers you’ve never met Disability support groups -People who may represent particular disability types Conferences or non-SILC work groups -People with a common interest Connected friends (outside of work) -People you may never have considered >> SLIDE 11 Questions?? >> SLIDE 12 The Appointment Process Build a positive relationship! -Learn --What’s important to your appointing authority & what policies do they have? -Make the job easier for your appointing authority --Know your legal requirements --Be timely with paperwork and well organized regarding term limits, vacancies, etc. -Educate --The SILC’s duties & requirements --Your vetting processes --Difficulties you are having with compliance or effectiveness >> SLIDE 13 New Member Orientation Suggested key orientation topics for a new member -The Purpose -The Key Players -Laws & Regulations -The SPIL & 704 Report -How is your SILC unique? -What’s your job as a member? -Logistics -Acronym Usage >> SLIDE 14 Orientation Processes ? Idaho Example At our July Council Meeting we do an intense training that covers all of our grant activities and all the activities we are involved with. The activities change depending on the grants that we have in the current year. >> SLIDE 15 Orientation Processes?Oregon Example 1. Initial in-person session -Overview of key topics for new members 2. Follow-up sessions via phone/Web conference -One hour or less -Each session covers one key orientation topic in depth -Adapt to the member’s schedule (weekly, monthly, semi-monthly) -Provide the materials in advance for self-study and to develop questions for discussion (not all will) >> SLIDE 16 Orientation Structure What have we learned? -Take time on the front end – train before the task -Provide a safe zone -Make orientation person-centered -Train in small doses -Don’t get locked into one teaching approach -Be creative – make it enjoyable >> SLIDE 17 Additional and Ongoing Training?Examples of Training Opportunities -Conferences – SILC Congress, NCIL, APRIL -IL-NET/ILRU (Independent Living Research Utilization) --Online RapidCourses (free) --On-Demand presentations (free) --On-location, Webinars/Teleconferences, online classes (fee-based) -SILC Meetings – before specific tasks/member training days --Might review materials available from ILRU -“Shadow an IL Specialist” -Observe a CIL On-Site Review (If no objections from DSU & CIL) >> SLIDE 18 Additional and Ongoing Training Examples of Topics -Federal and State Guiding Documents -IL Program Funding Streams -Your State’s IL Program Funding Plan -The relationship of the State Plan and 704 reports -How Centers for Independent Living are monitored -National & State Organizations with IL Program Relationships >> SLIDE 19 Additional and Ongoing Training, cont’d. Our Experiences -Plan your training budget well! -Repetition breeds familiarity -Train when you have a captive audience --Members are often busy people --Few take advantage of self-paced or online training modules -Think of training as a motivational tool --Review your purpose occasionally --Make sure members engage with CILs and consumers >> SLIDE 20 Questions?? >> SLIDE 21 Resources Independent Living Research Utilization On-Demand, Online, On-location & Rapid Courses are available at http://www.ilru.org/html/training/index.html Smithsonian’s Virtual Exhibit on Disability Rights History http://americanhistory.si.edu/disabilityrights/welcome.html >> SLIDE 22 Resources, cont’d. National Council on Independent Living Training & Conference Link - http://www.ncil.org/annual-conference/ Association of Programs for Rural Independent Living IL Conversations - http://www.april-rural.org/index.php/il-conversations >> SLIDE 23 Wrap Up and Evaluation Your feedback is important to us. Please complete your evaluation of today’s program at: https://vovici.com/wsb.dll/s/12291g55d1e >> SLIDE 24 Contact -Robbi Barrutia – robbi.barrutia@silc.idaho.gov -Shelly Emery – shelly.emery@state.or.us >> SLIDE 25 SILC-NET Attribution Support for development of this training was provided by the U.S. Department of Education, Rehabilitation Services Administration under grant number H132B120001. No official endorsement of the Department of Education should be inferred. Permission is granted for duplication of any portion of this PowerPoint presentation, providing that the following credit is given to the project: Developed as part of the SILC-NET, a project of the IL-NET, an ILRU/NCIL/APRIL National Training and Technical Assistance Program. >> END PRESENTATION