ACL Reporting System
704 Part II Grantee

>>> This is the ACL Reporting system for independent living 704 part 2 report.
This is a grantee management application focusing on program performance, planning and federal support submission.
This training will detail the grantee role and associated functionality.
 
    To access the system navigate to https:// reporting‑pilot.acl.gov.
What you will be presented with is the home page of the ACL Reporting system.
You will click the did you forget your password link under the log‑in button reset your password when initially trying to access the system, or you will log in with your e‑mail and provided password if your account has been created for you.
You will use your e‑mail address associated with grant solution system you previously submitted your report in to reset your password.
You will receive a generated e‑mail by the system and will click the link provided in that e‑mail to navigate you back to the system that will instruct you to reset your password and then you will log back in the system with that e‑mail address and new password.

    I had an account created for me, so I will log into the system with my provided e‑mail and password.
And select log‑in.
As a grantee, I have the privileges now to enter data into the ACL Reporting system if you have any issues accessing the system.
Please contact your registrar.
Once you log in you will be able to reset your password from the accounts tab in the top right and select password.
I am able to view the grantee dashboard that features all of the sections of the statuses.
I need to select my grant number, and all of the statuses for that report will appear.
All of the initial statuses should read, not started.
As you begin to enter data and select save, the status should read in progress.
Once all of the sections have been completed, all of the subsections have been completed within a section, you will select the ready for internal review button as it will become enabled.
You will see your council's information in the back to the right as well as your title at the top.
That information is both pulled from grant solutions so we do have the ability to edit that information.

    You are able to navigate throughout the report through this section statuses here.
As well as the left side navigation listed here in the next and previous buttons.
The exclamation point icon featured next to the section title indicates that section is incomplete.
It helps with a quick glance to know that you have not completed everything in that section just yet.
Once the exclamation point icon no longer appears in that section, then the ready for internal review button will become enabled.
You will see the small ‑‑ you will see the small section to the right of the information has a time stamp.
Once I begin entering data and select save, that time stamp information will become populated and you will know who is last working in the section and what time they last saved the information.
There are timeout warnings in features in the system that will appear every ten minutes for the warning and 15 minutes for the system log‑out.
So five minutes after receiving the warning.
We strongly suggest you saving your work every ten minutes to prevent data loss.
When you select save, also the time stamp will ‑‑ to the right will enter ‑‑ ensure the information is in fact saving if you have been in the system for longer than 15 minutes and not selected saved, you will be logged out.
You will not see the redirect screen back to log back into the system after being logged out until you select the save button.
That will trigger the system to have you log back in.
 
    Multiple users will able to work in different sections at the same time but one user should be working in the same section at the same time.
The system will save the data from the user who did the last save in the same section if two users are working in it.
All of these fields within the report have validation requirements that can be found in the user guide and will appear in red if you do not meet the requirements.
You are able to enter zero into any required numeric fields and NA into any fields to meet the validation.
You will not be able to move forward if there are any empty required fields.
We will now go through some of these fields to show the validation that you will be introduced to in this system.
 
    As you can see, have entered information into the first section, Agency Information and once I completed that, the ready for internal review button was enabled so I can select that.
And then the time stamp has been updated here.
I will navigate through the application by selecting next General Funding and I will now be placed in the next section Sources and Amounts of Funds and I will click the subsection under there.
All of these fields have numeric validation of a nine digit limit.
I can enter zero into any of these fields and all of the totals will be populated.
 
    As you can see here this validation shows that I cannot enter a number with greater than nine digits.
And the totals are populating here.
I'm putting dummy test data in all of these fields just for the purpose of showing you the functionality.
Again, the time stamp has updated.
And then ‑‑ and the ready for internal review button has not been enabled yet.
I will navigate to the next subsection Resource Development through the left side navigation.
Now this subsection features a rich text editor that allows you format your response with the available features.
Once I select the edit button, I have the ability to select the alignment, bold.
I also have a character counter that will track my characters which will help since each of these section have character limits and this section's character limit is 3,000 characters.
If I surpass that limit, the box will highlight in red and give me the validation that I cannot exceed 3,000 characters.
 
    Once I finish entering data here, I can select done and now you can see the ready for review button has been enabled.
We will select that button.
And navigate to the next section Compliance Indicator, Board Member.
Both of these fields have a two digit limit.
If the board members with significant disabilities is equal to or less than 50% you must describe the activities being undertaken to achieve compliance and this field is required.
Generated by the system.
If it's over 50, then I will not be required to answer it.
This table, Staff Composition also has a two digit limit.
The total in percentages will be generated by this system.
And the ready for internal review button has been enabled so I will select that and I will navigate to the next section Number of Individuals Receiving Services.
 
    These fields in Number of Consumers Served have a four digit limit and the total system generated.
I will select the save button before moving forward.
Same with this field a four digit limit and the total is system generated.
You will see here that the total should equal the total number of new CSRs open during the reporting year which is five.
So this total is linked to the section's total ‑‑ or the section's new CSR is here and just prompts you with that number what it should equal.
And then you are able to see and move forward again, a four digit limit with this section as well.
You can see the validation there.
I can select save.
 
    This section, Age also has a four digit limit.
And this total is also linked to a number represented in this first section here that needs to equal 15.
And then I will save.
This section, Sex has the exact same validation, four digit limits and must equal the number provided in that first section.
This section, Race has a four digit limit again, and the total is system generated.
 
    This section, Disability also has the same validation.
This section, Individuals Served, the first column is a text field so I can enter in text into these fields and then this second has a five digit limit.
I can then put digits up to five here, otherwise I will get the validation.
If you do not wish to fill out the rose, you will need to ‑‑ before the internal review once all of the subsections were completed within the section.
So I will remove those and then you can see that they are ready for internal review button is now enabled because all of the information and all of the sections have been completed and there is no empty fields.
But I can also go back and add in account as necessary.
Once I complete that I can select ready for internal review.
And you can add as many rows as necessary for this section.
In fact, ready for internal review and see the time stamp has to be updated.
And then we can move along.
 
    Now this table, Individual Services also has a five digit limit and they are requesting column cannot receive the receiving column.
So I can't request an advocacy and legal services and to receive none.
You will see the validation there appear here.
And that's for the whole table but I will quickly fill this out for the purposes of showing you guys the functionality.
And select save.
This section, I&R first you will have to select yes or no for the radio buttons and then another rich text feature here.
So I will enter information here and show you that is it still counting the number of characters and this rich text editor has a character limit of 8,000 characters.
Moving along, Peer Relationship and Peer Role rich text editor also has a character limit of 8,000 characters.
And, Increased Independence, these columns have a validation of five digits.
We will fill these out really quickly.
Select save.
 
    These, Improved Access to Transportation fields also have a validation and ‑‑ of a five digit limit.
And the totals are a system populated so you can see here that the number of consumers achieving access and the numbers of consumers whose access is in progress will sum to the number of consumers requiring access.
And the next two sections, Self-Help and Self-Advocacy had a character limit of 8,000 characters.
And you will see that I can't select ready for internal review but once I finish this section, Additional Information that becomes enabled. 

Now we are in our next section, Provision of Services, first section of compliance indicator two, provision of services on across disability basis.
The section has a character limit of 8,000 characters.
I will select edit to answer this question and select done.
And then save.
And I will select the next button to move to the next section alternative forms, again select edit, enter information, select done.
Save.
And next to move forward to the equal access of section and then the next two will be little redundant, too as they are also rich text editors with character limits of 8,000 characters.
So I will go through this quickly.
And the equal access section has two rich text editors.
I will enter information into both, select done, and save, and select the next section consumer information.
I will select edit.
Enter my test information.
Select done.
Save.
And next.
Now we are on the consumer service section.
This has an 8,000 character limit and I will enter in that text.
Select done.
And then save.
And then next.
Now we are on the community activities subsection.
The first two columns issue area in activity type have a character limit of 25 characters.
The third column hours spent has a digit limit of four digits.
The fourth and fifth column objectives and outcomes have a character limit of 120 characters.
Five rows will be present on this section but the first row will be the only one that's required.
If you do not wish to fill out all of the rows, you will need to delete the empty ones before the system will let you move forward.
And you will have the ability to add as many rows as needed.
So I can just enter one or add as many as needed or remove.
And select save.
And then next.
And this is the last subsection for this section and this is entitled description of community activities.
This is also a rich text editor and has a character limit of 8,000 characters.
I will select done.
And then ready for internal review button has been enabled.
And you will see this time stamp has been updated.
Now we will navigate to the annual program and financial objectives.
And I will select the work plan for the reporting year.
Now the first two fields in this subsection have character limits of 8,000 characters.
So achievements and challenges both have a character limit of 8,000 characters and comparison with prior year reporting has a character limit of 16,000 characters.
So I will select edit for each of these fields in the rich text editor and enter information.
Then select the done button once I have finished writing my narrative.
And select save.
And then we will move on to the last subsection within the section and is that entitled work plan for the year following the reporting year.
Both of these rich text editors annual work plan and consistency have 16,000 character limits.
Then I will select ready for internal review and then navigate to the next section.
The other accomplishments activities and challenges, rich tech editor, has a 16,000 character limit as well.
So we will edit that information and enter data and then select done.
And then ready for internal review.
So the next section is entitled training and technical assistance.
I will select the first subsection.
Training and technical assistance needs.
And so this table you will select a drop down, one through ten.
Each number may be selected once.
So once you select a number it will not be available once you select ‑‑ once you navigate to the next drop down.
As you can see here, I selected four in the first field and not available in the next field since we are prioritizing just ten items from this entire list.
I'm able to deselect by selecting the empty field here and now the six which I selected before and now de‑selected is now available in a new field so is that how you will select those.
We will go ahead and prioritize these.
And the last one.
And select C.
And then next.
The additional information subsection is a rich text editor that has a validation of an 8,000 character limit.
Select edit, enter our narrative.
Select done.
And then ready for internal review.
And lastly is the signature section.
All of the fields in this section are required.
The director will need to type their name and select all of the boxes before submitting to the PO.
And now you have the feature to view the report at any time.
I save this feature to show you this last so you can see some data in the HTML report.
So once we select that, you can see that all of the information you entered into the report has now been populated into what looks like more of a report on this can be saved or printed at any time.
If you like an empty copy or a copy once you finish at any point in your data entry.
To save and to print, I will give you guys one instance of doing this in chrome.
The direction for saving and printer for all browsers are featured in the user guide.
But once you are on the report, you will right click and select print.
Then under destination you will make sure that it says save as PDF.
You may need to change that and that will be located here.
And then you will just save it.
As a report or whatever title you would like on your desktop and then you can save it as a PDF from there.
And then print it from this PDF version.
And we can navigate back to the dashboard at any time.
Just select our grant.
As you can see from the dashboard, since we finished entering data into all of the sections and they were all completed and we were able to select ready for internal review, all of the sections say ready for internal review and the grantee is able to reach out to the viewer outside of the system to review the report.
Both parties will be in contact outside of the system if any corrections need to be made during the review of.
The grantee will need to make the edits on the specified sections and move those sections back into ready for internal review.
For the reviewers to review again and ultimately to submit to the PO.
This completes the independent living 704 part 2 grantee training if you have any questions please contact your registrar.